Teams, Zoom, Meet and Webex rooms: choosing a room system for your platform.

Most offices use more than one meeting platform. The room system must handle that reality.

Platform-native rooms

Built for one platform, with its own interface, scheduling integration and management. The experience is smooth for that platform, and joining others may be limited.

Interoperable systems

Rooms that can join meetings from several platforms through native apps or interoperability services. They suit organisations whose clients use different tools.

Bring your own device

A room with a display, camera, microphones and a single cable or wireless connection to a laptop. Flexible and inexpensive, and the user brings whichever platform is needed. Setup depends on the user.

What to compare

• Which platforms your staff and clients actually use.
• One-touch join and calendar integration.
• Camera and audio quality for the room size.
• Remote management, updates and monitoring.
• Licensing and ongoing costs.
• Security, including network and firmware management.

Standardise

Pick two or three room types and use them everywhere. Users learn once, and support gets easier.

Test with real meetings

Run a pilot room for a few weeks and gather feedback from the people who use it.